Who Needs PolicyPLUS™?

Health Care Organizations Must:

Be able to decentralize management of policies across multiple organizational units, be responsible to ensure that all staff are aware of relevant policies and procedures, including new and revised policies.
Often need to submit themselves to quality reviews/audits and accreditation processes and must be prepared to evidence compliance through supporting documentation such as policies.
Protect against risk through demonstrated employee competency to relevant policies and procedures.
Make relevant information easy to find across multiple locations.

Does your Health Care Organization show symptoms of ineffective policy and compliance management?

We have observed that most health care organizations at some time or another experience challenges in policy and compliance management. Do you identify with any of the following?

Manual management and searching?
Policies in different locations throughout the organization's offices?
Archaic binder systems?
Multiple versions of same policies in use by employees?
Inconsistent application of policy and procedure with claims by staff of, “I didn’t know”?
Inadequate in-house/Intranet solution?
Not enough time or resources to keep documents up-to-date and accurate?
Chaotic rushes to prepare for site reviews by regulating and/or accrediting entities?

If you answered “Yes” to any of the above you are suffering from symptoms of ineffective policy and compliance management. One of the major hurdles for health organization managers in managing policies and procedures is keeping the information current and accurate. Managing reviews, approvals, and updates to documents becomes time consuming and often unmanageable due to constantly adapting to changes in the market and resource dynamics. Ensuring that all accountable and authoritative groups or individuals such as Executive Committees, sub-committees, and the Board of Directors review, contribute, and approve as appropriate is non-trivial, especially when distributed across multiple organizational units.

Effects of Ineffective Policy and Compliance Management

Potential risk of liability resulting from “I didn’t know”
Time consuming policy meetings to develop, review and revise documents
Inconsistent training
Procedural information leaving with employees
Employees operating off of outdated or inaccurate information
Large volume of paper use in reprinting, updating and creating manuals
Excessive time spent distributing documents
Loss of clarity in who is aware of which policies and procedures

Our understanding of actual and potential risks associated with ineffective management symptoms we have developed a winning combination solution that delivers lasting relief to health care organizations. We have integrated a software application tool with a management resource solution. As our tagline says, “We have you covered.”